Embarking on a Walt Disney World vacation with a large group, be it your extended family or a bunch of friends, is super thrilling! Yet, coordinating such an expedition can pose challenges. But fret not! We've got some handy tips to ensure your vacation planning journey is as enchanting as it can be for everyone involved.

1. Choose a Leader:

Appoint a leader within your group for efficient vacation planning at Disney. This person will be the go-to for decisions and inquiries, ensuring everyone stays informed and on track.

2. Plan Ahead:

Effective vacation planning at Walt Disney World starts with thorough research and early preparations. Walt Disney World is very large, with a plethora of attractions and activities. To maximize your time and minimize wait times, plan your itinerary well in advance. Research park hours, reserve dining spots, and have a strategy to use Genie+.

If you need some help crafting your plan and strategy, then make sure you check out our Walt Disney World Parks Planning Guide. Our planning guide has everything you need to know to expertly plan out your Disney park days to perfection.

Walt Disney World is very large, with a plethora of attractions and activities

3. Leverage Disney's Tools:

Utilize Disney's app, My Disney Experience, for seamless vacation planning at Walt Disney World. It's a hub for coordinating schedules, making dining reservations, and managing Genie+ selections for your entire group. Almost everything is done through this app, so make sure you are comfortable using it before your trip.

4. Choose Accommodations Wisely:

Accommodation selection is a critical aspect of vacation planning at Disney World. Opt for accommodations that comfortably house your entire group. Consider factors like proximity to the parks, amenities, and budget when making your selection. Staying on site can alleviate the need for alternate transportation for the whole group to an off site hotel.

Consider factors like proximity to the parks, amenities, and budget when making your resort selection

5. Stay Flexible:

Flexibility is key in vacation planning at Walt Disney World. While having a rough itinerary is essential, allow room for adjustments to accommodate varying interests and energy levels. Consider breaking into smaller subgroups based on preferences. It is ok to split up the group for parts of the day.

6. Meal Planning Matters:

Meal planning is an integral part of vacation planning at Disney World. Plan your meals in advance, considering dietary preferences and restrictions. Making advanced dining reservations for larger groups can help avoid long wait times at restaurants. Advanced dining reservations can get tricky with a party larger than 6, so plan out how many reservations you will need to accommodate your whole party.

7. Establish Meeting Points:

With the crowds at Walt Disney World, it's easy to get separated. Establish designated meeting points throughout the park to regroup periodically during your vacation. You can also use apps like WhatsApp or Life360 to help keep your group communicating if anyone gets separated.

8. Prioritize Rest and Hydration:

Rest and hydration are paramount in vacation planning at Disney World. Disney can be exhausting, so ensure everyone stays hydrated and takes breaks when needed to avoid burnout.

9. Savor the Magic:

Above all, relish the magic of Walt Disney World during your vacation. Capture memories, indulge in treats, and immerse yourselves in the experience.

Tinkerbell Magic Kingdom — Relish the magic of Walt Disney World

Coordinating a big group vacation to Disney World may seem daunting, but with careful planning and coordination, it's an adventure filled with laughter, joy, and unforgettable moments. So, gather your crew, grab your Mickey ears, and get ready for an extraordinary vacation in the most magical place on earth!

Looking for some help planning out your next Walt Disney World trip? Check out our luxury planning services offered in the Royal Treatment.